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The Key Is Key Team

Jan 13 2011

Early on in my time as a Children’s Pastor, I began to feel like I couldn’t do it all. I can’t be expected to run a program for every service and event that happens in the life of the church, be responsible for the creative design of the stages and rooms, be held accountable for growth in our families attendance, look after the pastoring and discipleship of our kids, oversee the curriculum and teaching of our children as well as countless other things and if I am expected to do all that then don’t ask me why I cant get more leaders because I don’t even have time to speak to the team I have, let alone time to recruit others!

Very soon I came to the vast conclusion that I CAN’T DO THIS ON MY OWN. Yes, I need Jesus, but like Jethro advised Moses in Exodus 18, I also need others alongside me.

Key Point: The leader does not have to do everything, but they have to ensure everything gets done!

At Hillsong Kids, the way we ensure everything gets done is through our Key Team’s. Your Key Team are those few leaders that help you make everything function in your ministry. They are not always the people with the most time on their hands, but are those with the capacity to take areas of oversight for you and run with it as their own. Once you have established your key team, then much of your time needs to go into ensuring they are equipped to do what you have asked them to do. My goal is to build a key team leader over every area of ministry, so that my role as the children’s pastor is to do what only I can do and take the ministry forward.

Key Point: Try to have 1 or 2 young (not quite ready) leaders in your key team so that you are developing them to take over any role that is required when they are ready.


1. Key Team Meetings

These are regular meetings with all of your key team together in the one place. These meetings work best when they are regular and can be scheduled in, do not go for too long and are at a consistent location. For me, I have breakfast with my team once every 2 weeks (unless my Senior Pastor has a leadership night on in that week block… big picture church comes first!)

2. One-on-One Meetings

John 1:2 reads ‘Dear friends, I pray that you may be in good health and that all may go well with you even as your soul is getting along well.’ Your Key Team is the soul of your ministry and if they are passionate, in love with Jesus and keen to build with you, then I believe your entire team will be healthy. In one-on-one meetings, you can focus on how they are doing, challenge in areas specific to them and motivate them in the way they need it. Remember, these do not always have to be face to face and can be done via a phone call every now and then.

3. Weekend Booklets

A weekend booklet is simply a document that gives your key team all the information that they need to know, in order to lead their area of ministry. It may include information on the curriculum you are teaching, preaching roster, leadership training for the leaders on their teams, feedback forms to let you know how there area is going (this also serves as the basis for your next one on one meeting), upcoming events, and whatever you feel they need to be empowered to lead their area. Part of your role as leader is to be the chief communicator.

Be blessed and remember Eph 4:12 says our role is to ‘equip the Saints for the work of the ministry’- not to do all the work of the ministry ourselves. Build team and be set to do more then you could ever do on your own!


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