Summary of Position:

Coordinating volunteer team of up to 500 people for Conferences and Larger Gatherings. This includes setting up and maintaining systems and processes to empower volunteers, with each area functioning from finance, operational and team building perspective. Manage the Performing Arts administration across the departments, including GDPR compliance, brushfire and multiple payment processes for Amplified students.

Key Result Areas:

1. Midweek:

• Facilitate all Performing Arts (PA), Amplified Arts Academy (AAA), and project-based meetings with staff and volunteers (invites, RSVPs, agendas, minutes, actions and follow up)
• Work with Department Head to manage PA and AAA budget including managing and sorting purchase orders
• Key point of contact for PA department and Brushfire, responsible for setting up and maintaining AAA brushfire pages
• Stay on top of any new staff infrastructure tools and make sure department adheres to them e.g. GDPR, sharepoint, rostering, database, reporting, sharing and collating of team and numbers and backstage training
• Facilitate weekly rehearsal, training, auditions and workshop space for all PA teams
• Researching and reserving space as required
• Cast coordination for all Gatherings and Productions

2. Sunday:

• Church all day
• Attend 1:15pm and 6pm service
• Responsible for any co-ordination required for performing arts involvement for special Sundays.
• Liaise with Dominion venue staff on all elements relating to venue requirements
• Attend performing arts operations meeting
• Run Performing Arts group
• Run Myhillsong training as necessary
• Run offlines with volunteers for projects on Child involvement, catering, registration and coordinate training

3. Amplified Arts Academy:

• Manage the AAA annual budget
• PO’s and payments for all teachers payments and events
• Responsible for the AAA Calendar
• Weekly AAA meeting
• Oversee DBS checks and contracts
• Facilitate and coordinate elements for taster day/ show days – purchases, parent info packs, gifts and merchandise
• Attend Amplified Arts Academy on Saturday, main point of contact for payments midweek, chasing invoices.
• Available on Saturdays to discuss financial concerns with parents
• Oversee stock and sales for AAA merchandise and café items.
• Manage sign-ups, bursaries and scholarships

4. Large gatherings:

• Work through team leads to Coordinate up to 500 volunteers for productions and large gatherings (Carols London and UK, Easter, Jesus the Rock Opera, Colour and Conference)
• Work with team leads to ensure all volunteers are registered and facilitate all operational information and documentation
• Budgets – facilitate budget/PO process for all PA volunteer team leads for purchasing equipment, material for construction of sets, costumes etc.
Facilitate and organise catering and space allocations for all preproduction that can include up to 500 cast and crew

5. Reporting & Feedback:

• Reporting to Department head weekly and monthly as required

GENERAL POSITION REQUIREMENTS

1. General Responsibilities

You the employee must:
a. Devote the whole of your time, attention and skill during normal business hours, and at other times as reasonably necessary, to your duties.
b. Faithfully and diligently perform the duties and exercise the powers consistent with your position as assigned to you from time to time;
c. Comply with all lawful directions given to you by any person duly authorised from time to time;
d. Use your best endeavours to promote and enhance the interests, welfare, business, growth and reputation of the Church;
e. At all times act to a high standard of professional behaviour;
f. Not act, or be seen to be acting, in conflict with the best interests of the Church;
g. Contribute to the Social Life / Community of Church.
h. Contribute to the ‘Sunday experience’.
i. Commit to developing and investing in leaders and team.
j. Actively invest in Personal Development

2. Character and Personal Qualifications

Being a staff member of Hillsong Church London, the following are necessary:

a. Relationship and commitment to Jesus Christ;
b. Total commitment to Hillsong Church and its vision;
c. Total commitment and loyalty to the leadership of Hillsong Church, and ability to work in a team environment;
d. Spiritual maturity consisting of a pleasant, forgiving, non-judgemental, but assertive manner.
e. Hold yourself accountable
f. Self-motivated, self-governed, self-managed, self-disciplined
g. Confidentiality.
h. Ability to work under pressure and remain calm.
i. Ability to meet deadlines (may involve working outside normal hours).
j. Ability to communicate effectively with all levels of team, members of the congregation and general public.

SKILL & EDUCATIONAL REQUIREMENTS

• Highly organized
• Proficient in Microsoft Office

ONGOING VISION

Hillsong Church with its broad vision will continue to grow and expand. Anyone accepting a staff role must understand that “ongoing change” will always be a part of this Church, and therefore must be flexible, open to challenge and willing to move and grow with that ongoing vision.

(While Hillsong Church London is an equal opportunities employer, an Occupational Requirement exists for the post-holder to be a practising Christian in accordance with the Equality Act 2010. An enhanced DBS disclosure will be required for the successful applicant.)

Summary of Position:

Assistant Head of Production includes Production Managing and oversight of Colour, Hillsong Conference Europe, Easter & Carols. (Potential to include other big events) This role ensures that the planning and implementation of the production side of these events through London staff/volunteers & contractors is carried out to a high standard. Liaising with Sydney team to ensure Colour & HCE vision is met in London. Main point of contact for venue technical staff. Giving leadership, training and coordinating production technical staff and location volunteer teams when it comes to projects and tasks. Manage all budgets. Implement Warehouse Kit & Inventory System. Support the Head of Technical Production on projects as they arise.

Key Result Areas:

1. Sunday:

• Roaming campus production oversight. To check in on campuses and ensure teams are operating safely, building in team relationship, and working well with leadership and other teams.
• Ensure location kit is in proper working order during the week, farming out between staff technical roles the repairs and upkeep needed.

2. Volunteer Teams:

• Check in with UK Production Managers, offering support however needed

3. Day-To-Day:

• Give leadership and organizational insight into staff team development and teach project management and project fulfillment.
• INSURANCE: Hold and inventory full value of kit by location or in storage
• PURCHASES: Submit and track all PO’s; track purchases in departmental budget; ensure PO’s are processed and paid by accounts; place all orders and purchases centrally working from team information
• KIT & WAREHOUSE MANAGEMENT: Ensure inventory and kit list is up to date; make sure a proper maintenance and repair system is kept and up to date; hold inventory for all locations; PAT testing schedule is followed and documented; kit hire is managed as well as coordinating delivery and collection of hired kit as one central person; ensure the warehouse office and dock space are clean and organized; Rigging inspections for all lifting equipment managed, documented, and up to date
• PROJECTS: To work on and fulfill projects as they arise at campuses or with departments on a need’s basis.

4. Conferences/Big Events:

• PLANNING: Responsible for the planning of all elements (Sound, LX, Video, Power, Broadcast, Staging) for main arena, working through staff/key volunteers & contractors to ensure we have the correct kit that is fit for purpose to carry the event. This includes rig schedules, legal requirements covered off through Legal Advisor, contractor management, volunteer engagement, budget management.
• DOCUMENTATION: To write and hold all risk assessments, method statements, and hold PAT Test logs and other venue required documentation, also including BOPA applications and collating production department documentation.
• SYDNEY: Continual liaising with Sydney team to ensure London is fulfilling the vision for Colour & HCE.
• VENUE: Main point of contact for liaising with venue technical teams in the lead up and on the day. Ensuring what we want to achieve is possible and approved by the venue according to their timelines (e.g. rig-plots). Ensure all health & safety measures are upheld.
• STAFF/VOLUNTEER: Working through staff and key volunteers to own relevant areas. Ensure the correct people/team is in place for each area to be a success (and the volunteer experience a positive experience)
• CONTRACTORS: Develop relationship with key contractors to be a part of our key team. Always looking for the best price to fall within budget, but valuing long-term relationships at the same time. Ensure contractors deliver to the specifications/contractual agreement set out.
• BUDGET: Ensure all elements fall within the agreed budget, working with the team and finance department where necessary to make this possible. Working with the Core Creative Team to determine & Sydney to make necessary calls on priority for budget spend.
• ON THE DAY: You call the shots from start to finish till all kit is up, tested and ready for the conference/show. On call throughout the show/conference for any questions, activating any changes, making calls if kit unexpectedly breaks or other issues present themselves. You ensure set up and pack-down run to time and in the correct order.
• HILLSONG EUROPE: Integration of European teams at Conference
• Work across the team to collate and decide on pack-lists from locations for pre-production and the event. Working on all team truck movements and pack-lists.
• Collating and logging all final documentation to be used for the same event next year.

GENERAL POSITION REQUIREMENTS

1. General Responsibilities

You the employee must:
a. Devote the whole of your time, attention and skill during normal business hours, and at other times as reasonably necessary, to your duties.
b. Faithfully and diligently perform the duties and exercise the powers consistent with your position as assigned to you from time to time;
c. Comply with all lawful directions given to you by any person duly authorised from time to time;
d. Use your best endeavours to promote and enhance the interests, welfare, business, growth and reputation of the Church;
e. At all times act to a high standard of professional behaviour;
f. Not act, or be seen to be acting, in conflict with the best interests of the Church;
g. Contribute to the Social Life / Community of Church.
h. Contribute to the ‘Sunday experience’.
i. Commit to developing and investing in leaders and team.
j. Actively invest in Personal Development

2. Character and Personal Qualifications

Being a staff member of Hillsong Church London, the following are necessary:

a. Relationship and commitment to Jesus Christ;
b. Total commitment to Hillsong Church and its vision;
c. Total commitment and loyalty to the leadership of Hillsong Church, and ability to work in a team environment;
d. Spiritual maturity consisting of a pleasant, forgiving, non-judgemental, but assertive manner.
e. Initiative
f. Confidentiality.
g. Ability to work under pressure and remain calm.
h. Ability to meet deadlines (may involve working outside normal hours).
i. Ability to communicate effectively with all levels of team, members of congregation and general public.

SKILL & EDUCATIONAL REQUIREMENTS

1. Production experience, with emphasis on production of Church services and Christian conferences
2. Experience with management of teams in a large Church environment, including experience in leading, motivating and developing individuals
3. Experience in the leadership and development of large volunteer Church teams
4. Experience in project management
5. Experience in implementation of system and processes
6. Excellent interpersonal and communication skills

ONGOING VISION

Hillsong Church with its broad vision will continue to grow and expand. Anyone accepting a staff role must understand that “ongoing change” will always be a part of this Church, and therefore must be flexible, open to challenge and willing to move and grow with that ongoing vision.